AI for Event Planners: Automate Tasks, Boost Engagement, & Simplify Event Planning

Launching  🚀

Usecases

Smarter Event Planning with AI

Discover how AI streamlines every step — from RSVPs to vendor chats and guest follow-ups.

Image

Guest Management

Track RSVPs, send reminders, and personalize guest communication for a seamless event experience.

Image

Vendor Coordination

Simplify vendor selection, contracts, and communication with AI-driven tools that keep everything on schedule.

image

Budget Optimization

Get AI-powered insights to manage expenses, track costs, and maximize value without overspending.

Image

Agenda Creation

Generate tailored event schedules, automate updates, and ensure every session runs smoothly and on time.

image

Live Assistance

Provide real-time chat support for attendees. Share updates, answer FAQs, & improve engagement instantly.

Image

Feedback Insights

Collect and analyze attendee feedback automatically to improve future events and boost satisfaction scores.

Trust

More than 5 years experience in this industry

+

Satisfied
Clients

+

Countries
Served

AI Integrations

AI Seamlessly Connects With All Your Preferred Platforms

Integrate AI seamlessly with platforms for guest messaging, lead tracking, and vendor workflows.

Start Your Journey
AI
Whatsapp Logo
Instagram Logo
Website Logo
Trello logo
Google Sheets logo
Mailchimp logo
value image
value image
value image
value image
value image
value image

How it works

Simplify Event Planning with AI

You get a custom-built AI solution which is affordable, fast, and easy-to-use—no tech skills needed.

1

Book a Free Call

Tell us about your events, challenges, and existing tools. We'll map out where AI fits best.

2

AI Development

Our team develops a custom AI system trained on your event workflows, guests, and communication channels. Data sharing is always optional.

3

Launch, Train & Support

Go live with a ready-to-use AI Solution, guided onboarding, and on-demand support according to your needs.

Get Started

Start Your AI Setup Today

Save hours, impress visitors, and scale effortlessly with AI. No technical knowledge needed.

Book A Free Call Now

Smarter Event Planning - Backed by the Most Advanced AI Models

border
Mistral AI Logo
Deepseek AI Logo
OpenAI Logo
Claude AI Logo
Gemini Logo
Llama Logo

Testimonials

What Event Planners Say

Testimonial Image

Javier Torres

Corporate Event Manager

"Managing vendors and schedules used to be chaos. Now AI keeps everything on track without stress."
Testimonial Image

Louis Martinez

Event Producer

"Our chatbot handled 200+ guest queries in a weekend. I didn’t answer a single one"
Testimonial Image

Danielle Brown

Corporate Event Strategist

"Post-event follow-ups are completely automated. We doubled our booked calls without lifting a finger."

Frequently Asked Questions

Can AI handle last-minute changes during an event?

Yes. One of the biggest benefits of AI event automation is agility. If a speaker cancels, a room changes, or catering needs adjusting, the AI system can update schedules, notify vendors, and send alerts to attendees in real-time—avoiding chaos.

Can I train the AI on my event data?

Yes. Our AI for event planners can be trained on your unique data including PDFs, Excel sheets, runbooks, vendor contracts, seating charts, ticketing exports, and CRM notes. You control what gets added as context and can update it in real-time by uploading files or connecting tools like Google Sheets, Notion, Databases or any other API.

How does AI improve the guest experience beyond automation?

AI doesn’t just automate — it personalizes. Guests can receive tailored schedules, dietary recommendations, or activity suggestions based on their preferences. Post-event, AI can send personalized thank-you notes, gather targeted feedback, and even recommend future events.

What happens if I stop using AI after setup?

You own the source code. Even if you stop ongoing support, your AI chatbot or automation will still run. Unlike subscription-based tools, your solution is built to be fully yours—no risk of losing access if you decide to pause.

Does AI work for both small private events and large conferences?

Absolutely. AI scales to your needs. For a 50-person wedding, it can manage RSVPs and guest reminders. For a 5,000-person conference, it can handle ticketing queries, vendor logistics, and live attendee support without breaking down.

How does AI reduce costs for event planners?

AI eliminates the need for additional staff for repetitive tasks like answering guest queries, sending confirmations, or tracking expenses. This means fewer overtime hours, fewer errors, and better budget allocation. Many planners report saving 20–30% on operational costs within months.

Can AI help with event marketing and promotion?

Yes. AI can automatically segment audiences, send promotional campaigns via email or WhatsApp, and track engagement. It can even suggest the best times to reach out to potential attendees and optimize ad spend for higher ROI.

What makes AI for event planning different from regular event management software?

Most event management tools are rigid—they give you a set of features and you must adapt. AI for event planners is different: it’s fully customized to your workflows, your data, and your tools. That means no unnecessary features, no bloated costs, and a system that grows as your event needs evolve.

Start Planning Smarter Events With AI

Automate guest invitations, schedules, and feedback—without changing your existing workflow.

Get Started Today

  • Trained on Your Data

  • One-Time Setup Cost

  • Works Across All Platforms

logo

Empowering Businesses With Custom AI Chatbots & AI Solutions

Get In touch

Need Support?

support@addbot.ai

footer-seperator

© Addbot AI Inc. All Rights Reserved